The idea of building Weavora, a small-size company with a focus on custom web-development was born 3 years ago. Together with the other co-founders we’ve had a great deal of experience in the information technology industry & were well aware of major drawbacks software companies usually have.
With this in mind we started our own company based on the crucial principles:
- We are a reliable team of professionals;
- No bureaucracy, minimum of control;
- Contribution of each member on each stage is highly appreciated;
- Most challenging projects to be accepted;
- Continuous self-development & self-education.
However, it’s easier said than done when starting your own business from scratch. It’s always a matter of approach that you employ for building the business processes, the informational flows, the organizational issues, etc.
One of the peculiarities that we faced was time tracking. For years it remains one of the most controversial points in software development. Frankly speaking, most of the developers I ever worked with lacked self-organization and didn’t like any time tracking tools.
It’s no wonder that the Internet is packed with articles about how useless time tracking is, that logging time is a time-waster, that it’s impossible to track creativity in hours as the idea doesn’t arrive as scheduled, etc. Finally, they end up claiming that we’d better bill the result not the time spent.
Of course, this is a very tricky issue & there are always plenty of arguments “for” & “against”. After a series of meetings within our team we came to the conclusion that tracking time really matters. Another thing is how we’ll use & analyze the time logged, which time tracking policy we’ll adhere to. But the core point we all agreed upon is while working with time we need to know how we distribute & spend it.
You might be aware of different time tracking policies. We’ll tell you about ours. We track every hour each team member spends at work, let’s call it project time. However, the billable time only includes the time spent on a certain project – effective time. Can you feel the difference? We don’t bill our internal meetings, code review, coffee & smoking breaks. Our customers only pay for the time efficiently spent on their projects.
On the other hand, with this dual-time approach all members of our team know their time spread over each project, their efficiency and can even find out their busiest & laziest days. We strive to adhere to the most transparent approach & keep our customers fully informed about our work.
Regular time tracking reports are very generic: the task & the time spent. What makes Everhour distinct is a very detailed, personal report for each team member.
Before we came up with our own time tracking tool we’ve used different tracking approaches: from non-tracking time to Google spreadsheets, oDesk, Redmine etc. Total control like oDesk with taking screenshots contradicts our basic principles. Redmine & Google spreadsheets lack flexibility & opportunities for analysis.
Besides, these tracking tools don’t count seek days, holidays, vacations, time off work for personal reasons. Every company faces it all and all their employees need to send a bunch of e-mails with ccs to dozens of people to inform them about vacation or a day off, however, in the end, nobody remembers while you are absent. Everhour has an opportunity to track all types of events for each team member.
Being a project manager you can keep asking your team about the current progress on every task, which issue is the most time-consuming, what problems they faced, etc. On the contrary, you can check out the project dashboard & find out this information in a few minutes instead of distracting your employees.
Finally, after endless trials & errors, we’ve come with an Everhour as our smart-featured geeky tool, clear & simple, with minimalistic & intuitive interface. Each member of the team could contribute to the product development highlighting their personal working time tracking needs. When working on Everhour we learned to provide better estimates for certain tasks & projects, which significantly influenced the eventual result.
Moreover, we found Everhour particularly useful not only for work, but for other corporate & personal activity. Thus, we pay particular attention to team-building & we track the time share we spend on sports, corporate events, professional & personal workshops, coffee breaks, lunch, corporate poker & other breathtaking events that we have together.
You’ll never start changing something in your routine unless you know for sure what you are missing & what you can fit in it.
The say awareness is the core of the change. Let’s figure out what you spend your life on, day by day… and change it to the best with Everhour.
We did it with our team & we want to share our encouraging awareness with you.
Stop idling away – track your time for a crucial change in your life.